Google Calendar

From Genecats
Jump to navigationJump to search

SoE will no longer support Google Calendars starting March 27, 2013

Background

During the Spring of 2013, all staff at UCSC will be using the Google Calendar functionality provided by the UCSC instance of Google Apps. Previously, some staff used the Google Calendar app provided by the School of Engineering (SoE), however they are dropping their support for that app.

In conjunction with this change, the genome browser group will be dropping the old group calendar which was located on kkstore.

What is SoE Google vs UCSC Google?

  • The UCSC School of Engineering has a suite of Google products. Read about them here.

Moving a Calendar from SoE to UCSC Google

If you have one or more Calendars in the SoE instance of Google, you must move it to the UCSC instance of Google before March 27, 2013. Follow these steps to do that:

  1. Log into your SoE Google instance (SOE email address and password)
  2. Click the Calendar link in the top navigation bar
  3. Export your existing calendar(s) in .ics format
  4. Log into your UCSC Google instance using your UCSC CruzID and Blue password
  5. Click the Calendar link in the top navigation bar
  6. Then click the "Gear" icon on the far right, and choose Settings
  7. From the Settings section, click "Calendars" at the top (next to General), then click "import calendar"
  8. Choose the name of the calendar to which you would like to import your .ics file

Create a New Calendar

Each member of browser-staff should have an individual calendar on which s/he lists vacation days, meetings, appointments away from work, etc. The purpose of this is to make it easier for us to schedule group meetings (by checking individuals' availability).

If you don't already have an SoE Google Calendar that you can migrate to the UCSC Google instance, please create your individual calendar in the UCSC Google Calendar instance. You can hide the details of your meetings/appointments by choosing hide details.

Sharing Calendars between Google instances

Until the SoE Google Calendar goes away, you can share your UCSC Calendar with your SoE persona. This allows you to edit it as you please when you are logged in to SoE Gmail. To do this, choose Sharing > Share this Calendar > "make changes to events", or see this page for a how-to video.

Viewing Someone Else's Google Calendar

If you would like to see if a particular GB colleague is available for a meeting, or on vacation on a particular day, you can view their calendar. To display their calendar, type their UCSC cruzID into the "Other Calendars" box on your calendar page. If you don't know their CruzID, or it doesn't auto-complete, you can import the list of our group's UCSC IDs into your contact list.

  • Here's the list of UCSC addresses for everyone in the School of Engineering
  • Here's the list of UCSC addresses for everyone in Biomolecular Science & Engineering

If you just want to add the calendars of your colleagues individually, you can add by using their UCSC email address. Here are some addresses to get you started (you can add multiple calendars at once by pasting in the comma separated list):

  • ENGINEERS: hinrichs@ucsc.edu, braney@ucsc.edu, hclawson@ucsc.edu, kater@ucsc.edu, gbarber@ucsc.edu, jcasper@ucsc.edu, mhaeussl@ucsc.edu,chmalee@ucsc.edu
  • QA: mspeir@ucsc.edu, jnavarr5@ucsc.edu, ccpowell@ucsc.edu, dschmelt@ucsc.edu, lrnassar@ucsc.edu
  • DW: cjvillar@ucsc.edu, pnejad@ucsc.edu, wisulliv@ucsc.edu
  • ADMINS: jogarcia@ucsc.edu, weiler@ucsc.edu, haifang@ucsc.edu
  • OTHER: james@ucsc.edu, kuhn@ucsc.edu, azweig@ucsc.edu, brianlee@ucsc.edu, clmfisch@ucsc.edu

Group Calendars

The Genome Browser group has several shared calendars. On Feb 13, 2013 they moved from SoE to UCSC Google. These include the following Calendars:

This also populates this CGI Build Schedule page.
  • MLM Schedule (Calendar ID: ucsc.edu_anbl4254jlssgo3gc2l5c8un5c@group.calendar.google.com)
Retrieved from "https://genomewiki.ucsc.edu/genecats/index.php?title=Google_Calendar&oldid=5291"